How to Keep your Email Out of the Spam Folder

Hi All,

This article contains helpful information to make sure that other servers or network do not mark your email as spam. You do not want to send spam from your server.

Use email authentication


DKIM (Domain Keys Identified Email) and SPF (Sender Policy Framework) authentication can help verify that email comes from a trusted sender. DKIM is a validation system that detects email spoofing. It allows your mail server to check whether a domain’s administrators authorized email from a domain. The email includes a digital signature that your mail server uses to verify the sender’s public key in their DNS record.

SPF uses DNS records to prevent email spoofing. If an email message uses falsified sender addresses, SPF uses the DNS record for the sender’s domain to detect the modification in the email’s header.


DMARC (Domain-based Message Authentication, Reporting & Conformance) is a technical specification to help reduce the potential for email-based abuse. A DMARC policy uses DNS to confirm that an email message uses a valid DKIM and SPF record, and that the From: header matches those records.

Many large email networks require that you use a DMARC policy to help protect their users from spam email. To prevent email rejections or spam flags within these networks, your server must use a DMARC policy.

Configure your server’s PTR record

A PTR record resolves an IP address to a domain name. A PTR record resembles a reversed A record. Configure the PTR record of the primary IP address of your server to use the hostname of your server. If you have configured Exim to use a different IP address, ensure that the PTR record of that IP address uses the hostname of your server.

A record resemble the following example:

PTR records resemble the following example:

Spam and other networks

If email networks such as Gmail™, Yahoo, or Outlook mark your server’s email as spam, you must identify the reason and resolve the problem. If you have recently resolved an issue with spam on your server or you received a new IP address which previously sent spam, you must notify the remote network. Make certain that you review the bulk sender policy of large email networks.

Hope this information help you 🙂




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